Administrator

JOB PURPOSE

Provides administrative support to the Sales and Marketing division by keeping records in order, supporting meetings, following up on reports and handling requisitions so the department runs smoothly.

KEY RESPONSIBILITIES

• Keep departmental files, registers and correspondence organised, secure and easy to find.

• Schedule meetings, prepare meeting packs, take minutes and follow up on agreed actions.

• Prepare and format letters, memos, reports, schedules and presentations.

• Collect routine reports from the team, track deadlines and follow up on late submissions.

• Prepare requisitions and follow up on approvals, purchase orders and deliveries with Procurement and Finance.

• Support marketing and merchandising activities with campaign records, promotional material registers and field report tracking.

• Manage diaries, travel arrangements and visitor bookings, and route incoming communication to the right person.

• Monitor stationery and office supplies, and keep company and customer information confidential.

QUALIFICATIONS AND EXPERIENCE

• Degree in Business Management, or a diploma in Administration, Office Management or a related field.

• 2 to 3 years' experience in administration, office support or sales and marketing administration.

• Experience in FMCG, distribution, wholesale or retail is an advantage.

• Good working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.

KEY SKILLS

Attention to detail, organisation, minute-taking, written and verbal communication, follow-up discipline, time management and confidentiality.