Executive Assistant

POSITION 29

1 post

Grade: C2 Reference: ZICC/HR2/2026/29 Reports To: Office of the Executive Secretary Employment: Permanent Duty Station: Head Office, Harare Closing: 30 Oct 2026, 16:30 CAT

Purpose of the Position

Provide professional secretarial, clerical and administrative support to the Office of the Executive Secretary, ensuring efficient office workflows, accurate documentation and courteous liaison with stakeholders.

Job Summary

• Employer: zicc
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administrative Support
• Closing Date: 2026-10-30

Key Responsibilities

• Diary and Schedule Administration: Maintain diaries, schedule appointments, coordinate meetings and arrange business travel and accommodation.
• Mail Registry: Receive, date-stamp, classify, index and log incoming mail and memoranda; route documents accurately and dispatch outgoing correspondence promptly.
• Office Organisation: Requisition and distribute stationery and consumables; maintain office inventories and arrange maintenance of equipment.
• Secretarial Support: Take minutes of meetings, format reports, draft routine memoranda, manage electronic files and perform reprographic tasks.

Requirements

• Higher National Diploma or National Diploma in Secretarial Studies, Office Management or a recognised equivalent.
• Fluency in English and at least two (2) indigenous Zimbabwean languages.
• Minimum of two (2) years of secretarial/administrative experience in the Public Sector, including service as an Executive Assistant or Senior Secretary.

How to Apply

Apply by email: hr@zicc.org.zw

REF Code: ZICC/HR2/2026/29