Personal Staff Officer

POSITION 2: PERSONAL STAFF OFFICER

1 post

Grade: E3 Reference: ZICC/HR2/2026/02 Reports To: Executive Secretary Employment: Permanent Duty Station: Head Office, Harare Closing: 30 Oct 2026, 16:30 CAT

Purpose of the Position

Provide executive administrative support, confidential secretarial services and operational liaison to the Executive Secretary, ensuring workflow continuity, effective diary management and coordinated institutional communication.

Job Summary

• Employer: zicc
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administration
• Closing Date: 2026-10-30

Key Responsibilities

• Executive Schedule and Workflow Coordination: Manage the Executive Secretary's diary, scheduling strategic engagements, operational briefings and stakeholder meetings; screen incoming enquiries, calls and visitors.
• Documentation, Briefings and Correspondence: Prepare, proofread and format official correspondence, executive memoranda, Commission briefing notes and presentations; control the dissemination of internal circulars and executive directives.
• Meeting Facilitation and Resolutions Tracking: Organise executive and management meetings, prepare agendas, record accurate minutes and track action points across all directorates.
• Confidential Records Management: Maintain a secure, auditable filing and archival system for the Office of the Executive Secretary in compliance with national information security and data protection requirements.
• Travel and Resource Administration: Coordinate local and international travel, security clearances, itineraries and hospitality; manage the requisition and use of office supplies.

Requirements

• Bachelor's degree in Office Management, Business Administration, Public Administration, Secretarial Studies or equivalent.
• A Diploma in Executive Secretarial Studies or Public Relations is an added advantage.
• Minimum of two (2) years of experience in high-level office management, public relations and executive support in the public sector or a reputable corporate body.

How to Apply

Apply by email: hr@zicc.org.zw

REF Code: ZICC/HR2/2026/02