HR and Administration Officer

HR and Administration Officer

1. Role Purpose

To deliver day-to-day Human Resources, Quality Management System (QMS), and administrative functions accurately and timeously; ensure compliance with statutory and regulatory requirements; and support all departments through cost-effective procurement of goods and services, while maintaining vehicles, buildings, and assets in good condition.

2. Key Responsibilities

• Recruitment and Selection

• HR Administration and Records Management

• Payroll and Statutory Compliance

• Employee Relations and Engagement

• Training and Development

• Performance Management

• Quality Management System (QMS) and GSDP Compliance

• Health and Safety Compliance

• Policy Development and Compliance

• Procurement and Administration

3. Qualifications and Experience

Mandatory

• A first degree in Human Resource Management or an equivalent qualification

• IPMZ Diploma in Human Resource Management

• At least 3 years’ experience in an HR role, including purchasing and/or office administration

• Experience in organisational development and culture creation and management

• Experience using Belina Payroll

• A clean Class 4 driver’s licence

Added Advantages

• ISO 9001 Internal Auditor Certificate

• GSDP Internal Auditor Certificate

• ISO 9001 Lead Auditor Course

• GSDP Internal Auditor qualification

• Diploma in Purchasing, Business Administration, or Management

• Membership of IPMZ, CIPS, or IAC

• An MBA or equivalent qualification

4. Technical Competencies

• Functional knowledge of HR and administration

• Systems and legal compliance

• Payroll administration and reconciliation

• Records management and data confidentiality

• Data analytics and reporting

• People management and development

• Productivity management

• Strategic procurement and sourcing

• Negotiation and persuasion

• Contract management

• Supplier relationship and risk management

• Financial management and budgeting

• Fleet and asset management

• Facilities and property management

• Product knowledge

• Innovation and creativity

• Strategic risk management

5. Critical Soft Skills

• Integrity, ethical conduct, and confidentiality

• Written and oral communication skills

• Attention to detail and accuracy

• Planning, organisation, and time management

• Interpersonal and relationship management

• Ability to interact at all levels and across cultures

• Emotional intelligence

• Positive thinking and attitude

• Problem-solving and decision-making

• Business acumen

• Internal and external customer service

• Reliability and execution

• Supervisory and leadership skills

• Delegation and motivation

• Professional grooming and etiquette

• Resilience and stress management

• Learning agility and initiative