Administrator/Receptionist X 1

The incumbent will provide a welcoming and professional first point of contact for parents, visitors and prospective families, while supporting communication, learner records, admissions and the day-to-day administration of Atlas Primary School. The successful candidate will also perform any other duties assigned by the Head of School.

Job Summary

• Employer: oxprop
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administration
• Closing Date: 2026-11-15

Key Responsibilities

• Welcome parents, visitors and prospective families, ensure visitors sign in and issue visitor badges.
• Answer the school telephone, WhatsApp line and email promptly and professionally, and pass on messages accurately.
• Record late arrivals and early collections, and release learners only to authorised adults.
• Keep reception tidy, welcoming and stocked with school information.
• Handle admissions enquiries, application forms, readiness assessments and school tours for prospective families.
• Maintain accurate and confidential learner records, including admission documents, medical information, emergency contacts and authorised collection lists.
• Record daily attendance and follow up on unexplained absences with families the same morning.
• Prepare class, transport and route lists; send school communications and help keep website and social media information current.
• Organise meetings and school events, including invitations and bookings.
• Issue fee invoices and receipts, update fee records, and maintain petty cash and stationery records in line with school procedures.
• Maintain staff files, leave records and timesheets; manage the Head of School's diary, file correspondence and prepare required documents.

Requirements

• A diploma or certificate in Secretarial Studies, Office Administration or Business Studies; a degree is an advantage.
• At least 2 years' experience in an office or front-desk role; school experience is an advantage.
• Strong computer skills, including Microsoft Word, Excel, email and online forms; school management software experience is an advantage.
• Excellent spoken and written English;
• Highly organised, accurate and discreet when handling confidential information.
• Warm and professional with children, parents and colleagues, and calm under pressure.
• First aid certificate, or willingness to train; knowledge of child safety and health and safety procedures is an advantage.

How to Apply

• Interested persons should submit written applications clearly marked the position being applied for, together with a detailed Curriculum Vitae and certified copies of academic and professional qualifications NOT LATER THAN 15 NOVEMBER 2026 to:
• v acancies@oxprop.co.zw
• N.B: ONLY SHORTLISTED CANDIDATES WILL BE INVITED.

How to Apply

Email: vacancies@oxprop.co.zw

Closing Date: 15 November 2026