Assistant Finance and Administration Officer

Role Overview

Checks accuracy and completeness of accounting entries before submitting for posting. Timely preparation of bank reconciliations. Updates general ledger accounts and subsidiary ledgers to supporting schedules. Reconciliation of ledger accounts. Assist with the Implementation of appropriate internal controls around financial accounting and reporting. Make follow ups for timely imprest retirement. Review imprest retirement reports for completeness of the documents and approve refund/recovery. Assist with preparation of relevant expenditure control and analysis report. Supervise the work of the Accounts Assistant and ensure compliance with policies and procedures and relevant controls and checks and duly performed. Assist with driving the implementation of auditor recommendations for better expenditure control. Assist with the coordinating of financial and administrative planning. Assist with maintenance of sound records of all financial transactions in line with the SADC Financial Regulations. To assist with management of assets and provide administrative support to the Centre in line with Administration Policies. To supervise and review performance of Accounts Assistant and administration personnel at the Centre and recommended training and development plans to enhance efficient. To assist with facilitation of procurement of goods and services in line with Procurement Policy and Regulations. To assist with provision of technical advisory services on procurement, financial management, human resources and administration. Perform any other duties as may be assigned.

Requirements & Qualifications

• A professional accounting qualification and an affiliate of an internationally recognised accounting body (such as CPA, CA, ACCA, CIMA, ICAEW, ICAS, FCPA Expert Comparable or equivalent).
• 3-5 years of relevant experience, preferably with a public organization working on public sector financial management.
• Sound experience in budget management
• human resources and administration
• and procurement.
• Good knowledge, understanding and hands-on application of International Public Sector Accounting Standards (IPSAS) and International Standards on Auditing is a requirement.
• Superior written and verbal communication skills.
• Sound computerized accounting skills.
• Good interpersonal skills.
• Experience with governmental/non-profit accounting principles and procedures.
• Ability to effectively direct and supervise.
• Knowledge of operating and capital budget concepts.
• Competence in the use of Sun System Accounting Software