Administration & Operations Assistant

Our client is seeking a reliable and hardworking Administration & Operations Assistant to support a farm and prefabricated-house factory project in Harare. The successful candidate must reside full-time at the farm and factory compound. This is not a commuting or short-term position.

Job Summary

• Employer: SmartHR
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administration
• Closing Date: 2026-10-30

Key Responsibilities

• Prepare, organize and file reports, official correspondence, meeting minutes, ledgers and other project documents.
• Complete data entry, compile statistics and prepare reports using Microsoft Office.
• Conduct basic market research and collect information on local industries, competitors and clients.
• Communicate in English with visitors, suppliers, business partners, local authorities and the surrounding community, maintaining clear communication records.
• Relay management instructions to site workers and report field updates to management.
• Assist with organizing local labour and coordinating on-site construction activities.
• Support document preparation and external liaison for formal land-use status change procedures.
• Assist with preparations for the prefabricated-house factory and construction of the camp, warehouse and nursery.
• Support daily farm and factory operations, including document delivery, materials registration, document inventory and logistics.
• Drive a light motor vehicle for errands, procurement, market visits and official assignments.
• Work overtime when required and carry out other administrative and operational duties assigned by the supervisor.

Requirements

• Degree or diploma in Administration, Business, Tourism Management or a related field.
• Applicants must provide a valid certificate.
• Previous work or internship experience in administration, operations support or project coordination.
• Willing and able to reside full-time at the farm and factory compound. Off-site commuting and short-term arrangements are not accepted.
• Experience handling official documents and coordinating site activities is an advantage.
• Experience dealing with Zimbabwean local authorities is highly preferred.
• Valid light motor vehicle driving licence and practical driving experience.
• Proficiency in Microsoft Word, Excel and PowerPoint, with the ability to prepare documents, spreadsheets and reports independently.
• Fluent written and spoken English. Knowledge of Shona is an advantage.
• Able to collect and organize market information and prepare clear summaries.
• Comfortable working in a farm and construction-site environment, with flexibility for overtime and changing project demands.

How to Apply

To apply, please visit: jobs.smarthrsolutions.co.zw