Personal Staff Officer

Provide executive administrative support, confidential secretarial services and operational liaison to the Executive Secretary, ensuring workflow continuity, effective diary management and coordinated institutional communication.

Job Summary

• Employer: Zimbabwe Independent Complaints Commission
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administrative
• Closing Date: 2026-10-30

Key Responsibilities

• Executive Schedule and Workflow Coordination: Manage the Executive Secretary's diary, scheduling strategic engagements, operational briefings and stakeholder meetings; screen incoming enquiries, calls and visitors.
• Documentation, Briefings and Correspondence: Prepare, proofread and format official correspondence, executive memoranda, Commission briefing notes and presentations; control the dissemination of internal circulars and executive directives.
• Meeting Facilitation and Resolutions Tracking: Organise executive and management meetings, prepare agendas, record accurate minutes and track action points across all directorates.
• Confidential Records Management: Maintain a secure, auditable filing and archival system for the Office of the Executive Secretary in compliance with national information security and data protection requirements.
• Travel and Resource Administration: Coordinate local and international travel, security clearances, itineraries and hospitality; manage the requisition and use of office supplies.

Requirements

• Bachelor's degree in Office Management, Business Administration, Public Administration, Secretarial Studies or equivalent.
• A Diploma in Executive Secretarial Studies or Public Relations is an added advantage.
• Minimum of two (2) years of experience in high-level office management, public relations and executive support in the public sector or a reputable corporate body.

How to Apply

Address: ZIMBABWE INDEPENDENT COMPLAINTS COMMISSION HUMAN RESOURCES, 7TH FLOOR, FIRST MUTUAL BUILDING, 99, JASON MOYO AVENUE, P. BAG 7700, CAUSEWAY, HRE., ZIM.

REF Code: ZICC/HR2/2026/02 | Vacancy Circular No: ZICC/HR2/2026 | Job Code: POSITION 2