Administrator

The Administrator supports the smooth and efficient operation of the company by coordinating administrative, facilities, fleet, procurement, employee welfare and office-support activities across branches and departments. Reporting to the Finance Manager, the role ensures that records, licences, contracts, assets, premises, vehicles and essential services are properly maintained, compliant and cost-effective, while providing professional support to staff, clients and service providers.

Job Summary

• Employer: AFRICAN CENTURY
• Job Type: Full-time
• Location: Harare, Zimbabwe
• Category: Administration
• Closing Date: 2026-10-14

Key Responsibilities

• Coordinate the effective day-to-day running of office operations across all branches and departments.
• Maintain accurate, accessible, and audit-ready administrative records, files, contracts, licences, service agreements and statutory registrations.
• Monitor office supplies, stationery, and staff amenities, and coordinate timely procurement and equitable distribution.
• Oversee facilities and property maintenance, routine inspections, repairs, utilities, water quality, emergency preparedness and fire-safety compliance.
• Maintain the asset register and accurate property-related records, including asset status and location.
• Administer the company fleet by monitoring vehicle condition, inspections, servicing, insurance, licensing, repairs, breakdown support and service histories.
• Process procurement requests in line with policy by validating needs, sourcing competitive quotations, obtaining approvals, issuing purchase orders and confirming receipt of goods and services.
• Coordinate with Finance on budget availability, supplier and property-related payments, expenditure monitoring, reconciliations and cost-saving initiatives.
• Manage relationships and performance standards for landlords, security providers, cleaners, gardeners, maintenance contractors, utility providers and other vendors.
• Provide backup reception support, including handling calls, welcoming clients, scheduling appointments and managing meeting-room bookings.
• Prepare daily updates, weekly administrative reports, monthly fleet reports and structured work plans for the Finance Manager.
• Supervise and guide the Receptionist and Driver/Messenger, and coordinate contract support staff to maintain professional service standards.
• Any other duties as specified in the job description.

Requirements

• Bachelor's degree in Business Administration or a related field; a master's degree is an added advantage.
• One to two years of relevant administrative experience.
• Working knowledge of office administration, records management, procurement procedures, facilities coordination, fleet administration and vendor management.
• Basic accounting knowledge and the ability to reconcile expenditure and maintain accurate supporting documentation.
• Strong planning, organising, prioritisation and problem-solving skills.
• Excellent verbal and written communication skills.
• Awareness of statutory, safety and regulatory requirements relevant to office premises, vehicles and business operations.

How to Apply

Apply by email: careers@africancentury.co.zw