Records Clerk

Midlands State University (MSU) is inviting applications from suitably qualified and experienced candidates for four staff vacancies covering records management, graphic design, sports and recreation, and facilities support.

Job Summary

• Employer: Midlands State University (MSU)
• Job Type: Full-time
• Location: Gweru, Zimbabwe
• Category: Records Management
• Closing Date: 2026-10-09

Key Responsibilities

• Verification of student qualifications during registration.
• Classification and indexing of records.
• Scanning and electronic filing of student records.
• Supporting the formulation and implementation of University records management policies and procedures.
• Conducting records surveys to identify risks and opportunities.
• Facilitating timely and accurate retrieval of records for authorised personnel.
• Ensuring the safe transfer of records to the University Repository.
• Identifying records due for destruction or permanent preservation.
• Coordinating secure disposal of records that have reached the end of their retention period.
• Ensuring confidential information is stored securely.
• Organising records management training workshops.
• Communicating records policies, procedures and updates to staff.
• Performing any other duties as assigned.

Requirements

• National Diploma in Records Management and Information Science.
• At least one year of working experience in a records environment.
• Strong ICT and electronic records management skills.
• Knowledge of Microsoft packages.
• Knowledge of national and international standards and legislation used in records management.

How to Apply

To apply, please visit: msu.ac.zw